1st Winchester Scout Group Data Protection Statement

The Group holds a variety of personal data on Section Members and their families to ensure efficient administration and running of the Group. This data is described below:

Data Type Description Storage Access
 
Membership Records Name, address, date of birth, telephone, email, parents etc.
  • OSM
  • My Scout
  • In Touch process
  • Census
All leaders and group executive. May include District leaders if attending large event. Passed annually to Scout District and headquarters as part of census return.
Medical Data Medical conditions, allergies and ailments that potentially impact on Scouting activities
  • OSM
  • My Scout
  • In Touch process

 

Leaders, plus medical practitioners if necessary. May include District or other leaders if attending large event.
Progress Records Meetings, activities and camps attended, badges and awards gained and similar data
  • OSM
  • My Scout

 

Leaders. Summary information e.g. specific awards may be shared with Scout District
Financial Records Subs, membership fees, camp fees, group accounts and other monies
  • OSM
  • Go Cardless
Leaders and group executive. We are required to report our Group financial information to Scout District and Charities Commission.  This does not contain individual data.
Photographic Data Photographs and video clips of members and other participants taken during Group activities
  • Dropbox
  • Lobby Computer

 

Entire information – group members only.
Adult Helpers Name, address, date of birth, telephone, email, emergency contact, skills & experience.
  • OSM
  • My Scout
  • In Touch process
  • Compass
  • Census
All leaders and group executive